Privacy Policy

Information on processing of personal data and cookies UBIQ events, sro

• INFORMATION ON PROCESSING OF PERSONAL DATA

The processing of personal data of data subjects is governed by Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation) (“Regulation”) and Act No. 18/2018 Coll. on Personal Data Protection and on Amendments to Certain Acts (“Personal Data Protection Act”).

The purpose of this information is to explain how the company UBIQ events, s. r. o., with its registered office at Karpatské námestie 10A, 831 06 Bratislava, Slovak Republic, ID number: 53 647 947, registered in the Commercial Register of the District Court Bratislava I, section: Sro, file No. 158576/ B (“company”), processes the personal data of data subjects and what their rights under the Regulation and the Personal Data Protection Act are.

Personal data are, in particular, any information related to identified or identifiable natural person who can be determined directly or indirectly, especially by referring to the identifier such as name, identification number, localization data, online identifier or by referring to one or several elements specific for physical, physiological, genetic, mental, economic, cultural or social identity of the respective natural person.

Pursuant to the Regulation and the Personal Data Protection Act, the company acts as a controller in the processing of personal data, i.e., as a person who, alone or jointly with others, determines the purposes and means of the processing of personal data of the data subjects.

• How does the company collects personal data?

The company collects personal data in the following ways:

• directly from its customers, e.g., when they conclude a contract, register online, place an order, complete a customer survey or provide feedback;

from publicly available sources, such as public registers and records, including, but not limited to, LinkedIn, Google, YouTube, Facebook, Instagram;

• from public authorities, service providers or contractors.

The company collects and processes personal data only to the extent which is necessary for the purpose of the processing. The company adheres to strict standards regarding security and protection of personal data and the rights of data subjects.

• what categories of perSOnal data does the company process?

The company only processes personal data which are necessary in order to provide the customer with services and customer care, to comply with various legal requirements and also to protect its legitimate interests. The company collects personal data about customers, including potential customers, who are interested in the company’s services or who have given their consent.

The company mainly processes the following categories of customers’ personal data:

• Identification data, e.g., title, name, surname, date of birth, position, company, and if the customer does business as a natural person – entrepreneur, it is also the ID number, tax ID number and place of business.

Contact details, e.g., address of permanent residence, correspondence address, phone number, e-mail, IP addresses.

• Economic and financial data, e.g., bank account number (IBAN), method of payment, information on debit/credit card.

Sociological and demographic data, e.g., age, sex, family status, education, employment (position, company).

• Data related with utilization of company websites, e.g., cookies.

Other data necessary to comply with legal requirements, application, and proof of legal claims of the company.

• Data relating to the exercise of the data subject’s rights.

Video, audio and audio-visual recordings of events organized by the company.

• what is the legal basis and the purpose of the processing?

The company processes personal data on the following legal basis established by the Regulation and the Personal Data Protection Act:

Legitimate interest

The company may process the personal data of data subjects if it be necessary for the legitimate interests of the company or of third parties, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data. Such legitimate interests of the company are particularly:

• protection of the rights and legitimate interests that company must fulfil due to the generally binding legal regulations and contracts towards contractual partners and other persons (for this purpose, the company retains personal data for as long as is necessary to protect such rights and legitimate interests);

recovery claims of the company (for this purpose, the company retains personal data for a maximum of the relevant limitation periods);

• prevention of fraudulent conduct if the company reasonably considers that there is a risk of such conduct (for this purpose, the company retains personal data for a maximum period specified by generally binding legal regulations);

protection of property, life and health (for this purpose, the company retains the personal data of persons for as long as is necessary to protect such rights);

• marketing activities of the company, which means, in particular, information about selected news, discounts, practical advice, services, other products (for this purpose, the company retains personal data for no longer than the company’s legitimate interest exists, in particular during the contractual relationship between the company and the data subject);

improvement of services provided to customers, in particular, providing customer care, resolving complaints, grievances and claims (for this purpose, the company retains personal data for no longer than the company’s legitimate interest exists, in particular during the contractual relationship between the company and the data subject and for the time period which is necessary for the particular improvement of services to be achieved).

Performance of the contract

The company processes personal data of the data subjects for purposes related to the fulfillment of contractual obligations of both parties, in particular, the conclusion, changes and termination of the contract, invoicing, etc. The provision of personal data by the data subject to the necessary extent is a precondition for concluding such contracts. Failure to provide personal data may prevent the company from delivering the goods and services to the data subject. The company will provide the data subject with information on what personal data is necessary for the conclusion of the contract.

The company retains personal data for the purposes of performing the contract for the duration of the contractual relationship between the company and the data subject and the necessary time after its termination. Upon termination of the contractual relationship and settlement of all obligations arising from or related to the contract, the company retains personal data for the necessary time, especially during the expiration of possible claims from the termination of the contractual relationship and settlement of all obligations (including litigation), or for a longer period, if the running of the limitation period is interrupted.

Fulfillment of legal obligation

The company may process personal data, including their provision to state authorities and other persons, if such an obligation arises from the law. Due to the legal obligation, the company may, for example, provide personal data to the Office for Personal Data Protection of the Slovak Republic, the Slovak Trade Inspection, the Ministry of the Interior of the Slovak Republic, law enforcement agencies, tax administrator, district offices or other institutions.

The company processes the customer’s personal data for the purposes of payment, invoicing and bookkeeping, according to the legal obligations arising from the following laws and legal acts, e.g.: Act on accounting, Act on tax administration (tax code), Act on income tax, Act on value added tax, Act on banks, Act on payment services.

Consent given by the data subject

The company processes the personal data of the data subjects on the basis of the consent expressly granted by the data subject, if none of the other legal bases can be applied.

The company retains personal data processed with the consent of the data subject for no longer than the duration of such consent, or until revoked, whichever is the earlier. The data subject has the right to freely withdraw his or her consent to the processing of personal data at any time. If the consent is revoked, the personal data may not be further processed, provided that there is no other purpose of processing based on a different legal basis.

Withdrawal of consent shall not affect the lawfulness of the processing resulting from the consent prior to its withdrawal.

• who are the recipients of personal data?

The company can entrust the processing of personal data to a third party, the so-called processors. Processors of the company are, for example, persons who ensure the execution of some marketing activities for the company or accounting/tax services or consulting companies. Processors process personal data for the company exclusively on the basis of a personal data processing contract, which must meet the requirements set by the Regulation and the Personal Data Protection Act, and in such cases the company strictly ensures the protection of the personal data it provides to the processors.

The company does not currently transfer personal data to any processor.

• what are the rights of data subjects?

The data subject has the right:

• to require from the company:

• the confirmation of whether or not his or her personal data is being processed and if the personal data have not been obtained from the data subject, the data subject may request the provision of any available information as to their source (“right to be informed about the processing”);
• if his or her personal data are processed, the access to the personal data and other information and to receive a copy of the personal data that the company processes (“right of access to personal data”);
• the correction of inaccurate/incomplete personal data processed by the company (“right to rectification”);
• the erasure of personal data if any of the reasons specified in the Regulation or the Personal Data Protection Act are met; especially if the personal data are no longer necessary for the purposes for which the company acquired or processed them, if the data subject withdraws consent and the company has no other legal basis for processing, if the data subject objects to the processing, or if the company processed personal data illegally (“right to erasure”);
• the restriction of personal data processing if any of the reasons specified in the Regulation or the Personal Data Protection Act are met; for example, if the data subject reports that the company is processing inaccurate personal data about him or her, the data subject can request that the personal data is not processed until it is corrected (“right to restriction”);
• the provision of personal data relating to the data subject and that the data subject has provided to the company, in a structured, commonly used and machine-readable format, then the data subject has the right to transfer this personal data to another controller, if it is technically possible and if the conditions specified in the Regulation and the Personal Data Protection Act are met (“right to portability”);
  • to object, on grounds relating to the data subject’s particular situation, to the processing of his or her personal data and that are necessary to fulfill a task carried out in the public interest; to object to the processing of his or her personal data for the purposes of direct marketing without its consent, including profiling, to the extent that it is related to such direct marketing (“right to object”);

at any time to withdraw the consent to the processing of personal data granted to the company with effects from the moment of withdrawal of consent (“right to withdraw consent”);

• in case of suspicion that his or her personal data are being processed contrary to the Regulation or the Personal Data Protection Act, to submit a motion to initiate personal data protection proceedings at the Office for Personal Data Protection of the Slovak Republic, with its registered office at Hraničná 4826/12, 820 07 Bratislava, Slovak Republic, phone number: + 421 2 3231 3220, www.dataprotection.gov.sk.

If the data subject does not have full legal capacity, his or her rights, in accordance with the Regulation and the Personal Data Protection Act, can be exercised by a legal representative. The rights of the deceased data subject pursuant to the Regulation and the Personal Data Protection Act can be exercised by its close living relative.

The company does not transfer the personal data to persons or international organizations outside the European Union.

• how can data subJEcts exercise their rights?

With regard to the possible risks of misuse and ensuring the protection of the personal data of the data subjects, the company establishes means of communication by which it is possible to receive and respond to the request of the data subject in relation to his or her personal data that the company processes. The company also takes into account the technical aspects of some rights of the data subject and adapts the means of communication to ensure these rights of the data subject. In case of doubt about the identity of the data subject, the company is entitled to request an additional verification of the identity.

The data subject can exercise its rights in the following ways:

• in person;

by mail sent to the address of the registered office of the company;

• by e-mail to the company’s address: [email protected];

by phone to: +421 902 161 667 (only the right to rectification and the right to withdraw consent).

• COOKIES

In order to provide transparent, clear and comprehensible information about the usage of information and personal data of users of its website, the company provides visitors of the website www.ubiqwebinars.com (“Company Web”), in accordance with the provisions of Section 109 (8) of Act No. 452/2021 Coll. on electronic communications, as amended, the following information on the use of data stored in the user’s end device, the so-called cookies (“Cookies”). The company can store or gain access to Cookies on visitor’s device only on the basis of visitor’s verifiable granted consent. Consent is not required for Cookies, which are absolutely necessary to ensure the functioning of the Company Web.

• What are Cookies?

Cookies are small data packages or small text files that are stored on visitor’s device, which the visitor uses to browse the Company Web. Cookies are used to improve visitor’s experience on the website and to ensure some website functionality, for example, they allow the company to identify that visitor visits Company Web repeatedly from his or her device, which allows the company to offer to the visitor a content that corresponds to his or her previous visits. Cookies also allow the company to ensure the proper functioning of the Company Web and thanks to them the company can improve its functionality and services for its visitors.

• What types and for what purpose do we use Cookies?

Cookies can be divided according to the time during which they are stored on visitor’s device or according to the purpose for which they are stored.

Depending on the time for which Cookies are stored on visitor’s device, Cookies can be divided into two basic categories, namely temporary and permanent. Temporary Cookies are used only for the purpose of one specific visit of Company Web. These mainly serve to identify the type of visitor’s device (computer, tablet, mobile phone) when repeatedly loading parts of Company Web within one visit. This improves visitor’s browsing experience. After the website browser is closed, temporary Cookies are removed from the visitor’s device. Permanent Cookies help the company recognize the visitor as a unique user of Company Web and remain stored on visitor’s device until their predetermined validity period expires or until visitor deletes them. In addition, permanent Cookies will enable the company to provide the visitor with personalized content of Company Web on the visitor’s next visit.

In terms of purpose, the company uses Cookies in several ways, based on which these Cookies are divided as follows:

• Necessary cookies ensure the basic usability of the website and without their use the website would not function properly – these are, for example, functions such as website navigation and so on.

Preferential cookies enable information about the user’s preferred use of the website to be stored – this, for example, is the choice of preferred language.

• Analytic cookies help to better understand the behavior of visitors and users of the website and thereby improve the functionality of the website – these cookies can create anonymous statistics.

Marketing cookies enable the personalization of marketing content on the website – these are primarily used to display relevant advertising for the user or website visitor.

• Unclassified cookies are those that are subject to current implementation on the website and therefore appropriate category for them shall be selected later on.

The company website also uses the Google Analytics service in connection with cookies. If you are interested in more detailed information about the use of Cookies by this service, visit the Google Analytics webpage.

• When do we use Cookies and what to do if you do not agree to their use?

The company uses Cookies only if the visitor has given its explicit consent to their use through the so-called cookies banner. The company does not use Cookies until the visitor gives such consent. However, consent is not required for Cookies, which are absolutely necessary to ensure the functioning of Company Web.

The visitor can grant, change or revoke his or her consent to the use of individual categories of Cookies at any time in the Cookies settings window (the so-called cookies banner) in the “Details” section. Visitor can reopen this window at any time using the button located in the lower corner of the website.

Please note that due to the settings of Company Web, the rejection to grant consent to the use of some categories of Cookies may affect its functionality and prevent the visitor from using some functions.